The Willink School

The Willink School

School Council constitution

1. OBJECTIVES OF THE COUNCIL

The objectives of the council are to provide a forum through which the views of the student members of the school may influence its policies, and an opportunity for them to improve their circumstances by their own efforts. The only absolute restriction of the discussions of the Council is that there must be no criticism of any individual, whether staff or student.

2. MEMBERSHIP

The Council shall consist of: 

(i) The Head Boy and Head Girl and two representatives of each year group, at least one of whom should be a boy and one a girl
(ii) One non-voting staff member 

3. SELECTION OF STUDENT MEMBERS

(i) Student members of the Council to represent each year group shall be appointed as the result of direct elections within their year group. The elections would be organised by the Head of Learning. Nominations would require the consent of the nominee. Nominations must be received by the Head of Learning seven days before the election. Elections shall be conducted as follows: Students wishing to vote must select one male and one female candidate from the ballot paper. The boy with the most votes in the Year Group will become a member of the Council as will the girl with the most votes. 

(ii) Elections will be held on a rota basis, this allows for the Council to be ongoing in its discussions and agenda items. The rota is as follows:

YEAR SEVEN
Elections in November (see note (a) below), those members elected are expected to remain in office until July.

YEAR EIGHT
Elections in September and May, those members elected in May are expected to remain in office until February the following year.

YEAR NINE
Elections in February, those members elected are expected to remain in office until November.

YEAR TEN
Elections in November, those members elected are expected to remain in office until July.

YEAR ELEVEN
Elections in September, those members elected are expected to remain in office until the end of May. (See note (a) below).

YEAR TWELVE
Elections to be held in Induction Week, those members elected being expected to remain in office until July.

YEAR THIRTEEN
No elections required. The Head Boy and Head Girl are elected to represent this year group.

NOTES

(a)  Under the electoral system as outlined above, Year Seven will be without representation on the Council from September until November. Year Eleven will be without representation on the Council during the month of June.
(b) In years Seven to Nine, Council Members will preferably not be eligible to seek re-election for consecutive periods of office.

4. SELECTION OF OFFICERS AND STAFF ADVISERS

The first meeting of the Council in the Autumn Term shall be chaired by the Head’s representative, and will include the election of one staff adviser. This position should not be held for any longer than one year at a time.

The Head will appoint his own staff representative, preferably from the Senior Leadership Team, to serve as a second staff adviser.

The officers of the Council shall be as follows:

Head Boy
Head Girl
Secretary (usually Deputy Head Boy/Girl or Year 12 representative)
Treasurer (usually Deputy Head Boy/Girl or Year 12 representative)

5. DUTIES OF THE HEAD BOY/GIRL

(a) to conduct Council meetings in a business-like manner
(b) to present the views of the Council in assembly from time to time
(c) to represent the Council at staff forums when invited to do so
(d) to transact approved business on behalf of the Council

6. DUTIES OF THE SECRETARY

(a) to prepare agendas for Council meetings in consultation with the other officers
(b) to take minutes of Council meetings
(c) to display copies of the minutes at designated places, including the staffroom, and circulate them to all members
(d) to write correspondence for the Council
(e) to maintain a permanent official file of Council business and activities, including minutes of meetings.

7. DUTIES OF THE TREASURER

(a) to work with the School Business Manager in maintaining financial records for the Council
(b) to control the distribution of Council funds after approval by the Council
(c) to make a financial report at every meeting of the Council (except the first meeting of the Autumn term)

8. CASUAL VACANCIES

Casual vacancies among members and officers will be filled as soon as possible by the procedures already described.

9. MEETINGS

The Willink School Council will meet September, October, November, January, February, March, May and June. The meetings shall be held on consecutive days of the week.

10. CHANGES TO THE CONSTITUTION

A resolution for a change to this constitution may be agreed at any meeting of the Council, provided that the majority of members agree to the change.

11. RESOLUTIONS OF THE COUNCIL

Resolutions of the Council will take the form of recommendations to the Head. They must be reported by the Officers to the Head and the action reported to the next meeting of the Council. Resolutions of the Council must also be reported to Year Councils by the Year representatives.
Each Year Council will make its own arrangements for informing its year group.

12. QUORUM

No business may be conducted at any meeting of the Council unless at least half of the members are present. The date for the next meeting shall be decided at the previous one, and the minutes shall be distributed one week before the next.

13. STUDENT OBSERVERS AT GOVERNORS’ MEETINGS

Two student observers at Governors’ meetings shall be chosen by the council, from among its Year Twelve and Year Thirteen members. They will present a short account of the work of the Council at the Governor’s Student Development Committee.

14. ATTENDANCE

 Any council member not attending any meeting on three consecutive occasions without a reason deemed by the Council to be satisfactory, will lose their place on the council and new elections will be held by their Head of Learning. 

15. YEAR COUNCILS

Each Year Group shall have a Year Council made up of one boy and one girl from each tutor group. The meetings of these Councils shall be chaired by the Head of Learning. The School Council representatives for each year will report back to their Year Council, who in turn will report back to their forms. It is to be decided by each Year Council if their business is to be limited exclusively to School Council business.

Reviewed September 2016